Request for Proposals (RFP) For
Smoke/Fire/Carbon Monoxide Detectors
The Town of Cicero
All proposals and other communication must be addressed and returned to :
Town of Cicero
Attn: Maria Moreno, Office of the Town President
4949 W. Cermak Road
Cicero, IL 60804
PROPOSALS MUST BE RECEIVED NO LATER THAN 3:00 PM LOCAL TIME
ON JANUARY 22, 2018
REQUEST FOR PROPOSALS (“RFP”)
FOR
THE TOWN OF CICERO
I. PURPOSE OF THE REQUEST FOR PROPOSALS
The Town of Cicero, Illinois (the “Town”) is located approximately seven (7) miles west of Chicago’s loop, and is bordered by Interstate 290 and Interstate 55. Interstate 290 intersects with Interstate 294 west of the Town, giving residents from Chicago’s southern and northern suburbs, along with visitors from Indiana and Wisconsin, easy access to the Town. The Town is also easily accessible from Chicago’s western suburbs via Interstate 88.
The Town is a home rule municipality, governed by a full-time Town President, a Town Clerk and a seven (7) member Board of Trustees. The current Town President is Larry Dominick who was reelected in 2017 to a four (4) year term ending in 2021.
The Town has been awarded a grant (the “Grant”) pursuant to the FEMA Assistance to Firefighters Grant Program- Fire Prevention and Safety Grants, the purpose of which is to protect the health and safety of the public and firefighting personnel against fire and firerelated
hazards. The Town desires to utilize the Grant to purchase smoke detectors. By submitting a Response, each Respondent acknowledges that any contact award, if any, will be made pursuant to the terms of the Grant. Additional Grant information is available upon request from the Town.
The purpose of this RFP is to select one or more “Respondents” to provide the following goods to the Town.
Respondents must provide a price per unit for ten (10) year smoke/fire/carbon monoxide detection units, which does not require battery replacement during the life of the unit (the “Detectors”).
II. SCOPE OF GOODS
Respondent shall provide unit pricing information and estimated delivery dates for the Town’s purchase of ten (10) year smoke/fire/carbon monoxide detection units, which do not require battery replacement during the life of the unit.
The Town reserves the right to: (1) reject all proposals (the “Proposals”) submitted, in whole or in part and (2) in its sole and absolute discretion, to cancel or modify this RFP in whole or in part, without further notice.
III. REQUESTS FOR CLARIFICATION
Respondents should address all communications to Maria Moreno, Office of the Town President. All questions or requests for clarification must be in writing, sent by mail, email to mmoreno@thetownofcicero.com or fax to (708) 222-8223 and must be received no later than 5:00 PM on January 8th, 2018. The Town shall not be responsible for the delay in the transmission of any request for clarification or other communication.
3.1 Deadline and Procedures for Submitting Proposals
A. Deadline
Proposals must be received by Maria Moreno, Office of the Town President (addressed as set forth in Section 3.1(B)) no later than 3:00 PM, local time, on January 22nd, 2018. Late Proposals will not be considered. The Town will not be responsible for any delays in the delivery, receipt or handling of Proposals.
B. Procedures for Submitting Proposals
Proposals must be delivered to the following address:
Town of Cicero
Attn: Maria Moreno, Office of the Town President
4949 W. Cermak Rd.
Cicero, IL 60804
Respondent must submit six (6) sets of originals in hardcopy format. In addition, Respondent must submit six (6) copies of the Proposals on a CD-ROM or flash drive in .pdf format on a CD-ROM. The original documents must clearly be marked, and must bear the original signature of an authorized agent. Respondent must enclose all documents in a sealed container. Proposals submitted via facsimile or electronic mail will not be accepted.
All submissions are subject to the Illinois Freedom of Information Act (5 ILCS 140/1, et seq.)
3.2 Confidentiality
To the extent allowed by applicable law, the Respondent may designate as confidential those portions of the Proposals that contain trade secrets or other proprietary data that must remain confidential.
For the entire RFP, including Submission Requirements, Evaluation Criteria, Rejection of Proposals, Contract Award, and Commitment to Diversity, please download and read the full RFP for Smoke Detectors for the Cicero Fire Department.